Kindersley Chamber of Commerce Bylaws
The Kindersley Chamber of Commerce, hereinafter referred to as “The Chamber”, was organized in the 1980’s and incorporated in 1987 in accordance with the Policies and Procedures of The Saskatchewan Chamber of Commerce body.
The Chamber is a member-driven organization of professional, business and community organizations, and individuals who work to promote ethical business practices, improve the environment for business growth and job creation, strive for market diversification, and facilitate strong relationships between community, educational, business and governmental organizations, who do so in a transparent and positive manner under the guidelines of this set of bylaws and objectives.
The purpose of the Chamber is to actively promote and improve local business and related organizations and actively promote the community as an attractive and competitive place to do business and to achieve the goals of mutual interest that will advance the economic, civic and social well-being of Kindersley and District.
We strive to be “the voice” of our members in The Kindersley & District business community.
Article One: Name and Objectives
The name of this organization shall be The Kindersley & District Chamber of Commerce.
The objectives of The Kindersley Chamber of Commerce shall be to promote and improve trade and commerce and economic, civic, and social welfare of the District.
The usual place of meeting shall be in the town of Kindersley, Saskatchewan.
The Kindersley Chamber of Commerce shall be non-sectional and non-sectarian and shall not lend its support to any candidate for public office.
Article Two: Interpretation
Wherever the words “The Chamber” occur in these bylaws, they shall be understood to mean The Kindersley Chamber of Commerce as a body
Wherever the words “The Board” occur in these bylaws, they shall be understood to mean “The Board of Directors” of The Kindersley Chamber of Commerce”.
Wherever the word “District” occurs in these bylaws, it shall mean that area, within and for which this Chamber was established, including The Kindersley Township and any business in a one-hour radius not serviced by a current Chamber of Commerce Body.
Wherever the words “Good Standing” occur in these bylaws, it shall mean that a member has paid dues and does not carry on any business activity considered illegal or any business activities which would be considered unethical.
Article Three: Membership
Any reputable person directly or indirectly engaged or has interest in trade, commerce, or economic and social welfare of the District, shall be eligible for membership in The Chamber of Commerce.
Associations, corporations, societies, partnerships or estates, directly or indirectly engaged or interested in trade, commerce or the economic and social welfare of the district may become members of the Chamber.
At any general meeting of the Chamber, any member in good standing may propose any eligible person or organization as a candidate for becoming a member of the chamber, providing such candidate shall undertake, if admitted, to be governed by the bylaws of the Chamber.
At any time that an eligible person wishes to become a member of the Chamber they may do so through negotiations with our Executive Office Manager or any Director of the Board.
Membership shall continue from time of admittance until a member has resigned in accordance with the provisions of these bylaws or has been removed from the roll of members by action of The Board.
Any member of the chamber, who intends to retire from or resign their membership may do so, at any time, upon giving the secretary, or executive office manager, ten days’ written, or email, notice of such intention, and upon discharging any lawful liability which is standing upon the books of the Chamber against them at such time of notice.
The Board may remove from the roll of members the name of any newly enrolled member failing to pay their annual dues within thirty days of their admission, or of any other member who fails to pay such dues within three months of the date of which they fall due. Upon such action by the Board, all privileges of membership shall be forfeited.
Any member of the Chamber may be expelled by a two-thirds vote of the entire board. Sure action must be within reason of common sense and decency as per the bylaws herein. Reasonable notice of remedy
must always be given and any party would be given 30 days for such remedy of whatever conduct caused this action to occur.
Article Four: Dues and Assessments
The annual dues payable by members of the Chamber shall be determined annually by The Board, subject to the approval of the general meetings whenever a change in the original amount is involved.
Other assessments may be levied against all members, provided they are recommended by The Board and approved by a majority of members present at a general meeting of the Chamber. The notice calling for such a general meeting shall state the nature of the proposed assessment.
Article Five: Officers and Board
The officers shall be: a president, vice president, second vice president and secretary- treasurer, who together with other members, shall be elected from among the members each year at the annual general meeting by ballot and shall form the Board. Officers are elected from The Board, by all The Board. Officers shall remain in office for two years or until their successors shall be appointed but no such officer or member of the Board, with the exception of the Secretary-Treasurer, shall hold the same office for more than four years in succession. The retiring president shall be, ex officio, a member of the Board. Any other Board member, shall remain on the Board for one year, and for as many consecutive years as they wish.
Where a member of the Board dies or resigns their office or is absent from more than four consecutive meetings of the Board, the Board may, at any meeting thereof, elect a member to the Board, in the place of the member who had died or resigned, or is absent.
Any officer or Board member may be suspended from their office or have their tenure of office terminated if, in the opinion of the Board, they are grossly negligent in the performance of their duties, providing however, that any officer or Board member so suspended or whose tenure of office has been terminated, shall be at liberty to appeal the decision of the Board directly to the membership at the next general meeting.
The Board shall have the general power of administration. It may make or authorize petitions or representations to the government or parliament of Canada, the government or legislature of the province or territory, or others, as it may determine or as may be required by vote of a majority of members present at any general meeting.
The Board shall, in an addition to the powers hereby expressly conferred on it, have such powers as are assigned to it by any bylaw of the Chamber provided, however, that such powers are consistent with the provisions of the Boards of Trade Act.
Any four or more Board members of The Chamber, lawfully met, or in person on a conference call, shall be a quorum and a majority of such may do all things within the powers of the Board.
The board shall frame such bylaws, rules and regulations as appear to it, best adapted to promote the welfare of the Chamber, and shall submit them for adoption at the general meeting of the Chamber called for that purpose.
The Board, or at his/her request, the President, may appoint committees or designate members of the Board, the Chamber or others, to examine, consider and report upon any matter or take such action as the Board may request.
A) The Board may suspend any chairman from office or have his/her office terminated for just cause.
B) Any committee may terminate by a majority vote, two thirds votes of The Board, of said committee.
No paid employee of The Chamber shall be a member of The Board or Executive committee. Officers of the Chamber shall receive no remuneration for services rendered, but the Board may grant any of these said officer’s reasonable expense monies.
The President, Vice President, Second Vice President, Secretary-Treasurer, before taking office, shall take and subscribe before the mayor or before any justice of the peace, and an oath in the following form:
“I swear I will faithfully and truly perform my duty as ______________of the Kindersley Chamber of Commerce, and that I will, in all matters connected with the discharge of such duty do all things, and such things only, as I truly and conscientiously believe to be adapted to promote the objects for which the said Chamber of was constituted according to the true intent and meaning of the same.”
The meetings of the Board shall be open to all members of the Chamber, who may attend, but not take part in any of the proceedings.
No public pronouncement in the name of the Chamber may be made unless authorized by the Board or by some person to whom the Board has delegated this responsibility.
a) The President shall preside at all meetings of the Chamber and Board. He/she shall regulate the order of business at such meetings, receive and put lawful motions, and communicate to the meeting what he/she may think concerns the Chamber. The President shall, with the Secretary-Treasurer, sign all papers and documents requiring signature on behalf of the Chamber, unless someone else is designated by the Board. It shall be the duty of the President to present a general report of the activities of the year at the annual general meeting.
b) The Vice- President, Second Vice President shall act in the absence of the President and, in the absence of all of these officers; the meeting shall appoint a chair to act temporarily.
c) The Secretary-Treasurer, shall have charge of all funds of the Chamber and shall deposit, or cause to be deposited, the same in a chartered bank selected by the Board. Out of such funds the Treasurer shall pay amounts approved by the Board and shall keep a regular amount of the income and expenditures of the Chamber and shall submit an audited statement thereof for presentation at the annual general meeting and at any other time required by the Board. He/she shall make such investment of the funds of the Chamber as the Board may direct.
He/she shall, with the President, sign all notes, drafts and cheques. Any expenditures outside of the petty cash shall require a purchase order, signed by the Secretary/Treasurer, and another Board member with signing rights.
d) As Secretary, he/she shall be the Executive Officer of the Chamber and shall be responsible to the Board for the general control and management of the Chamber’s business affairs. He/she shall be responsible for keeping the books of the Chamber, conducting its correspondence, retaining copies of all official documents and shall perform all such other duties as properly pertain to his/her office. He/she shall, with the President, or Vice President, sign and when necessary, seal with the seal of the Chamber, of which he/she shall have custody, all papers and documents requiring signature or execution on its behalf. He/she shall maintain an accurate record of the proceedings of The chamber and of the Board. At the expiration of his/her term of office, the Secretary shall deliver to the Chamber, all books, papers, and other property of the Chamber.
Article Six- Meetings
The annual meeting of the Chamber shall be held in the month of February in each year at the time and place determined by the Board. At least two weeks’ notice of the annual meeting shall be given.
Regular general meetings of the Chamber shall be held quarterly at the time and place designated by the Board. At least two week’s notice of such meetings shall be given.
Special general meetings of the Chamber may be held at any time when summoned by the President, or requested in writing or by email by any three members of the Board, or any ten members of the Chamber. At least two weeks notice of such meetings shall be given.
The Board shall meet at least once per month, on the second Tuesday of each month, with the agenda, with the upcoming meeting, and the minutes from the past meeting, and operations meeting notes.
Notice of all meetings, naming the time and place of assembly, shall be given by the Secretary. A notice by email or a circular letter signed by the secretary, or his/her designate and mailed to the last known address of each member shall constitute sufficient notice.
At any annual or general meeting four members plus four members of the Board shall form a quorum and, unless otherwise specifically provided, a majority of member’s present shall be competent to do and perform all acts which are, or shall be, directed to done at any such meeting.
Minutes of the proceedings of all general and council meetings shall be entered in books to be kept for that purpose, by the Secretary.
The entry of such minutes shall be signed by the person who presides at the meeting at which they were adopted, and as well with one Board member, who was also at the Board meeting, and which they were adopted, and such person shall initialize each page.
All books of the Chamber shall be opened at all reasonable hours to any member of the Chamber, free of charge. Such books must never leave the Chamber Office.
Article Seven- Voting Rights
Every member in good standing represented at any general meeting shall be entitled to one vote provided that the vote of an association, corporation, society, partnership, or an estate member shall in each be assigned to individuals
Voting at Board or general meetings shall normally be by a show of hands or, if requested by the Chairman, by a standing vote. A roll call vote shall be taken, if requested by five members provided such a request received approval of two-thirds of the members assembled.
The Presiding Officer shall vote only in case of a tie. Upon an appeal being made from a decision of the presiding officer, the vote of the majority shall decide.
Motions or amendments shall be carried at any Board or general meeting by a majority vote unless otherwise provided in these bylaws.
Article Eight- Bylaws
Bylaws may be made, replaced or amended by a majority of the members of the Chamber present at any general meeting, notice of such proposal having been given in writing by one member and seconded by another at a previous general meeting and duly entered as a minute of the Chamber.
Such bylaws shall be binding on all members of the Chamber, its officers and all other persons lawfully under its control. They shall come into force and be acted upon only when they have been approved by the Board of Trade Act. And must not be in contraventions of the Board of Acts Trade.
Article Nine- Affiliation
The Chamber, at the discretion of the Board, shall have the power to affiliate with the Canadian Chamber of Commerce, and the Saskatchewan Chamber of Commerce, or any other organizations in which membership may be in the interests of the Chamber.
Article Ten- Fiscal Year
The fiscal year of the Chamber shall commence on the 1st day of January of each year.
Auditors shall be appointed by the members present at the annual meeting and shall audit the books and the accounts of the Chamber at least once in each given year. An audited financial statement shall be presented by the Secretary- Treasurer at each annual meeting and any other time required by the Board.
Article Eleven- Procedure
Parliamentary Procedure shall be followed at all general and board meetings in accordance with the Robert Rules of Order.
Article 12- Appendix
Organizational Guidelines as attached, also make up these bylaws.
The Kindersley & District Chamber of Commerce
A Chamber of Commerce is an organization of business, professional and other people who share their viewpoint of actively promoting and representing the interests of business and promotion of economic development in the Town of Kindersley, and its surrounding area.
Board of Directors
The Board of Directors helps to determine and gives approval of the program of work and authorizes special activities. It is also responsible for the organizations finances. It considers and approves the general budget as well as the appropriation of funds for special purposes. It determines the appropriate dues schedule necessary to provide adequate money to sustain the program. It either appoints or approves the selection committee personnel and devotes considerable time to reviewing committee reports and recommendations. It returns approved recommendations to the respective committees for action. The Board of Directors is comprised of elected directors as a small governing body that derives its authority from and its responsible to its members.
To serve on as the board as a voting member, to develop policies and regulations for the operation of the Kindersley Chamber of Commerce; to monitor finances of the organization, and its programs and performances.
Expected Meeting Attendance
1) Regularly attend board meetings as scheduled.
2) Attend board meetings if appointed.
3) Attend board retreats, in-service workshops and other board development activities when appropriate.
4) Represent the Kindersley Chamber of Commerce at formal functions as requested or invited.
5) Attend and participate in Chamber events as requested or invited.
6) Promote volunteerism among Chamber Membership.
Obligations of the Board
1) Establish policy and action plan
2) Secure adequate funds
3) Monitor finances
4) Maintain and update long term plans
1) Specific Duties
2) Attend meetings and show commitment to Board activities.
3) Be well informed on issues and agenda items in advance of meetings.
4) Contribute skills, knowledge and experience when appropriate.
5) Listen respectfully to other point of views.
6) Participate in organizational decision-making.
7) Assume leadership roles in all Board activities.
8) Represent the organization to the public and to private industry.
9) Educate yourself about the needs of the members served.
10) Evaluate Office Manager’s support of the Kindersley Chamber of Commerce.
Director’s Responsibilities & Legal Risks
1) By accepting the position of Director, he/she is a decision-maker assuming responsibility for the administrations of the organization, its assets, its liabilities, its contracts and overall policies.
2) The administration of monies, the approval of expenditures, budgeting, and preventing fraud- a director should be involved in the detail but must satisfy himself that an adequate system exists for the control of funds and rely on your auditors.
3) Directors are personally liable for up to two months of wages of unpaid employees in the event that the Chamber becomes insolvent.
4) Negligence of the employee- also known as “tort” liability. Examples are accidents caused by the negligent operation of a motor vehicle, or negligent maintence of the organization premises.
5) Contracts- who can commit the organization or its members to expenditures and obligations under contract, should be clearly defined in the bylaws and procedures of the Chamber.
If the organization is incorporated there is a “legal entity” for the plaintiff To sue. Incorporations consist of filing a Constitution and by-laws under the Chamber Act with the Registrar of Companies. The executive of a club has no Authority to pledge the credit of the members of the club by entering into a contract, Unless such authority is expressively or implied granted through the by-laws or some Other way.
6) Directors of a Chamber have a duty to disclose any interest, whether direct or indirect, in a proposed contract or to transaction with the Chamber.
7) A Director may delegate his or her authority to paid staff members but cannot delegate his responsibility. If the staff member creates the liability the directors or the organization must answer. Example, a Director who has signing authority can not ask the office manager to sign it and also place all responsibility on the Office Manager. They accept full responsibility.
8) A Director is responsible to members, third parties such as contractors or victims of negligent acts and the various levels of governments for non compliance by the organization with the filings, taxes or the governmental requirements.
9) All Directors must have a general understanding of financial statements and be aware of the accountability they have when motions to pay bills are made at monthly meetings. An itemized
list of bills to be paid monthly must accompany the motion. Directors must be made aware of the significant items of assets and liabilities and of income and expenses.
Boards of Directors
The Board of Director’s help determine and gives approval for the program of work and authorizes special activities. It is also responsible for the organization’s finances. It considers and approves the general budget as well as the appropriation of funds for special purposes. It determines the appropriate dues schedule necessary to provide adequate money to sustain the program. It either appoints or approves the selection of committee personnel and devoted considerable time to reviewing committee reports and recommendations. It returns approved recommendations to the respective committees for action. The Board of Directors is comprised of Elected Directors as a small governing body that derives its authority from and is responsible to its members.
1)Twelve elected members, all holding one-year term, unless they are an officer.
2) Additionally, the directorship shall include the President, Vice President, Second Vice President and Secretary-Treasure, in which these positions are for two years.
3) Additionally, membership can include up to two appointed members to the Board of Directors. These members may be appointed from the Chamber members in good standing.
4) Any vacancies occurring in the Board may be filled until the next election by a majority vote of the remaining members of the Board.
5) The President, Vice President, Second Vice President, Secretary-Treasurer, shall be installed in office after the general annual meeting, and at a special meeting called for the purpose of installation within 60 days following the annual meeting. Typically, done at the first board meeting after the annual general meeting.
6) In the event there is a tie, the matter shall be determined by a ballot vote, under the direction of the Board of Directors.
7) Directors Meetings shall be summoned by the Executive Director:
a) When requested to do by the President, or
b) When requested to do so by at least three members of the Board
8) The Executive Director shall be exofficio under the direction of the Secretary-Treasurer, and the Operation Committee.
9) Any four or more members of the Board, lawfully met, or in person on a conference call, shall be quorum and a majority of such may do all things within the powers of the Board.
10) The Board shall submit in writing at the annual meeting a full report of the work for the past year and duly audited statement of all receipts and expendures.
Council (Optional at the Decision of the Board of Directors)
The function of Council is to advise the Board on any and all matters designed to further the objectives of the Chamber.
The Council consists of:
a) The Board of Directors of the Chamber of Commerce
b) The Past Presidents who are active members of the Chamber
c) The Chairpersons of all committees
d) Two Alderman appointed by the Council of the Town
e) One representative appointed by any additional organizations as may be approved by the Council.
The Chamber shall have a seal of such design as the Board of Directors may adopt. Said Seal shall remain in the custody of the Executive Director (Office Manager) and documents issued by the Board and requiring certification shall be certified as such under the hand of the Executive Director and shall also be authenticated by said Seal.
The bylaws may be amended or altered by a two-thirds vote of those present at any regular or special meetings, provided notice of the proposed change shall be given at a prior regular or special meetings held at least one month before, or given by notice with the sanction of the Board to the members of the Chamber at least one week prior to the meeting at which the amendment is to be considered, providing however, no such amendment or alteration shall be in force or to be acted upon until such is approved by the Minister of Consumer and Corporate Affairs. This pursuant to Section 45 of the Boards of Trade Act.
At each annual business meeting, auditors for the ensuing year shall be appointed and said auditors shall audit the Chamber’s account as when directed by the Board, and shall present a report at the annual meeting of the Chamber covering the next previous financial year and said auditors shall be renumerated as may be agreed between them and the Board.
Fiscal and Official Years and Voting Rights
The fiscal year of the Chamber shall end on the December 31st of each year. The official year for activities and the office holders shall extend from the annual meeting to annual meeting of the Chamber, or from one special installation meeting of officers to the next. Only those members who are in good standing shall be entitled to vote at any annual meeting of the Chamber.
Objective of the job is to provide leadership to The Board of Directors to ensure that policies and procedures of the Chamber are consistent with its purpose.
1) Be responsible for implementing the planned agenda for each board meeting
2) Chair all Board, General and special membership meetings
3) Encourage expression of opinions from all board members
4) Represent the Board, as appropriate at community meetings and report results to the Board
5) Interpret Board Policy to the Office Manager when required
6) Meet regularly with the Office Manager re: above
7) In consultation with the Board, engage or terminate the services of the Office Manager
8) Be a signing officer
9) Responsible to the Board of Directors
1) Ability to provide leadership
2) Ability to work with individuals and groups
3) Time and energy to fulfill responsibilities
4) Reside in the geographic area and owner of a business, or a representative of a business
5) Knowledge of the Article of incorporation and the by-laws of the Chamber
Vice President/ Second Vice President
Objective of the job is to provide leadership to the Board of the Directors in the absence of the President. In conjunction with the other Officers assist in conducting the business affairs of the Chamber in accordance with the directives and policies established by the Board.
1) Chair all Board and membership meetings in the absence of the President
2) Serve as an Officer of the Chamber
3) Represent the board, as appropriate, at community agencies and report to the Board
4) Represent the Chamber at the Saskatchewan and the Canadian Chambers of Commerce Annual General Meeting
1) Ability to provide leadership
2) Ability to work with individuals and groups
3) Time and energy to fulfill responsibilities
4) Resident in the geographic area and owner of a business, or a representative of a business or organization or community entity
5) Knowledge of the Articles of Incorporation and the By-laws of the Chamber
6) Willingness and ability to consider serving term as the Chairperson
7) Be familiar with the Parliamentary Procedure
8) Be a signing Officer
9) Responsible to the President
Ensure the proper financial records of the financial dealings of the Chamber are maintained and with the other Officers assist in conducting the business affairs of the Chamber in accordance with the directives and policies established by the Board. Shall also be responsible for all the minutes, correspondence, record keeping of the Chamber of Commerce.
1) Ensure that income and expenditures of the Chamber are accurately recorded
2) Ensure that the banking is done on a regular basis
3) Present the monthly financial statement to the Board
4) In conjunction with the Executive Director (Office Manager) prepare a budget for approval of the Board
5) Monitor expenditures to ensure they are within budget approval
6) Be a signing Officer of the Chamber
7) Be an Officer of the Chamber
8) Responsible to the President
9) May delegate Secretary-Treasurer duties to Executive Director (Office Manager)
The Office Manager is responsible for the providing leadership in and direction to the approved programs of the Chamber on a day to day basis. The Office Manager plays a significant role in coordinating the planning of new activities and assisting the Chamber committees. They also ensure adequate records of business affairs and meetings of the Chamber are maintained in accordance with the directives and policies established by the Board.
1) Reports to the President, Vice President, Second Vice President, and directly to the Secretary- Treasurer, and Operations Committee
2) Planning, developing and proposing suitable program activities for the Chamber
3) Implementing and overseeing to completion, program activities that have been approved by the Board
4) Supervising communication programs designed to keep membership and the public informed of Chamber activities
5) Co-coordinating the budgeting process of the Chamber, and controlling expenditures within defined authority, set out by the Secretary- Treasurer
6) Plan, develop and propose program activities and events for the Chamber, including Trade Show, Goose Festival, KBEX Awards, Business After Hours, Luncheons, Annual meetings
7) Plan and develop a committee structure for the Chamber including solicitation of committee members
8) Establish and maintain effective relationships with government officials and business leaders through on-to-one meetings, receptions, luncheons, media conferences, interviews, etc.
9) Help develop budgets
10) Record the minutes of the Board and membership meetings and forward them to the President and Directors
11) Ensure that files of the Chamber minutes, correspondence and other relative information is properly maintained
Job Outlined by The Kindersley Chamber of Commerce
1) Promote the Chamber as directed by the Directors
2) Promote and sell membership benefits and sell advertising on the website
3) Have a good working relationship with the DKA, Town of Kindersley and Mall Association and KIHA
4) Record the minutes of regular Board meetings and special meetings. It is the responsibility of the Office Manager to distribute the minutes to the President and the Directors
5) Duties of the Office Manager are to be carried out in a professional manner
6) Distribute mail and correspondence and file general mail
7) Coordinate all events, luncheons, sell tickets for Luncheons, set up accommodations, travel and luncheon for speakers, and distribute advertising the Board approves for events
8) Create a newsletter on a quarterly basis
9) Sit on the committees for Trade show, Goose Festival, KBEX Awards, attend Annual meeting and other events
10) Update and maintain the website
11) Welcome new businesses to Kindersley and provide them with complimentary tickets to luncheons or events
12) Contact other Chambers to update and propose new ideas for the Kindersley Chamber of Commerce
13) Prepare a monthly Manager’s report
14) Secures all quotes for luncheons, purchases and bookings must be in writing
15) When the Office Manager needs direction the request is made in writing or email to President, Vice President, Second Vice President, Secretary-Treasurer, and Operations Committee
16) Request for time off, to Operations Committee, or requests to attend seminars and other community events on behalf of the Chamber should be made in writing to the President, Vice President, Second Vice President, Secretary- Treasurer and Operation Committee
Kindersley Chamber of Commerce
Approximate Time Commitment :(5 months)
Trade Show Committee (February- June)
The objective of this committee is to plan and organize the Annual Trade Show with the Office Manager
The responsibilities of the Trade Show Committee include but may not limited to:
1. Meets monthly and provides report for Board Meeting
2. Approves budget for Trade Show
3. Approves any and all contracts
4. Gives input and makes decisions regarding all aspects of the Trade Show (ex. Entertainment, advertising)
5. Assists in Trade Show organization and planning
6. Oversees Chamber booth during Trade Show hours
Goose Festival Committee(June-September)
Approximate Time Commitment: (4 months)
The objective of this committee is to plan, organize and coordinate with the Office Manager, the Goose Festival Parade, and the planning and implementation of Goose Festival Related events.
The responsibilities of the Goose Festival Committee include but may not be limited to:
1. Meets monthly and provides reports for Board meeting
2. Approves budget for Goose Festival
3. Approves any and all contracts
4. Gives input and makes decisions regarding all aspects of the Goose Festival (ex. Entertainment, advertising)
5. Assists in goose Festival organization and planning
6. Assists with parade and Goose Plucking
7. Co-ordinates Horse Pull
Welcome Committee (September-October)
Approximate Time Commitment:(2 months)
The objective of this committee is to welcome newcomers to town.
The responsibilities of the Welcome Committee include but may not be limited to:
1. Meets monthly and provides reports for Board Meeting
2. Approves budget for committee
3. Gives input and makes decisions regarding all aspects of Welcome Night Event
4. Approves any and all contracts
5. Assists with Welcome Night organization and planning
6. Assists in finding sponsors
Winter Wonderland /Parade of Lights Committee (October-December)
This committee is to help plan and organize Winter wonderland and the Parade of Lights.
The responsibilities of winter Wonderland Committee include but may not be limited to:
1. Meets monthly and provides reports for Board Meetings
2. Approves budget for Winter wonderland
3. Approves any and all contracts
4. Gives input and makes decisions regarding all aspects of Winter wonderland
5. Assists with organization and planning of winter Wonderland and Parade
6. Assists in finding sponsors for Horse & Wagon rides through Duffy Ham, Lionel Storey or the Museum if horses are unavailable
KBEX Awards Committee (March- November)
Approximate Time Commitment:(8 months)
The objective of this committee is to plan, organize and assist Office Manager with the implantation of decisions regarding KBEX Awards.
The responsibilities of the KBEX Committee include but may not be limited to:
1. Meets monthly and provides report for Board meeting
2. Approves budget for committee
3. Gives input and makes decisions regarding all aspects of KBEX awards
4. Assists with KBEX Awards organization and planning
5. Approves any and all contracts
6. Assists in nominations/judging process
Approximate Time Commitment: (All Year)
The objective of this committee is to assist Office Manager in the development of Membership and to encourage open communication with Chamber Members
The responsibilities of the Membership Committee include but may not be limited to:
1. Meets monthly with Office Manager to discuss membership ideas and implementation and provides report for Board meetings
2. Assists with Membership development, organization and planning
3. Contacting members regarding issues when necessary
Approximate Time Commitment:
The objective of this committee is to provide leadership and direction to the Office Manager on the day to day operations of the Chamber Office.
The responsibilities of the Operations Committee include but may not be limited to:
1. Meets monthly with Office Manager to go over current programs and review issues and provides report for monthly Board Meetings
2. Do performance reviews with Office Manager as directed by the board
3. Hire Office Manager when position is needed as directed by the board
4. Keep up to date on training for the Office Manager and makes sure requests for time off are approved by email.
5. Document all meetings with Office Manager